Ploughshare Innovations Limited converts technology research crafted by government organisations into civilian applications. Our work is hugely multifaceted, providing many intellectual challenges to assess IP in support of the UK’s wealth and prosperity strategy. We evaluate a wide variety of technologies and therefore need upbeat, versatile and passionate people to enable this process to run smoothly.
We empower businesses of all kinds to benefit from technologies developed by leading government laboratories such as Dstl and AWE, and others from outside of MOD. Ploughshare provides commercialisation advice and expertise, enabling the UK to harness IP for the nation by working with our colleagues in industry, academia, and government departments.
We are now looking for a Senior HR Administrator to work within the COO Office to manage the day to day HR Administration. The role requires meticulous attention to detail, ensuring that relevant documents are filed in the right location, systems and processes are updated correctly and that employee’s receive the appropriate communications at the right time.
This role is part of the COO Office comprising of HR, Portfolio, Finance and Operations as a support service to the business reporting into the COO.
Key accountabilities and performance measures
- Employee record management – Maintaining up to date and accurate employee records including personal information, employment history, compensation data and performance data.
- Recruitment support- Assisting with the posting of jobs, reviewing applications and arranging interviews. Ensuring that recruitment records are up to date.
- Onboarding – Facilitating the onboarding process for new hires, providing necessary paperwork and information.
- Security Clearance- managing the security clearance process and keeping accurate records to facilitate timely renewal.
- Responding to employee enquiries and providing assistance with HR related issues.
- Payroll support to the finance department ensuring accurate and timely payroll input as well as output checking.
- Documentation and filing – preparing and maintaining accurate records and documents.
- Maintaining accurate people data including headcount, sickness, absence and holiday records.
- Monthly reporting on key HR metrics.
- Benefits administration including holiday, EV scheme, pension and others as applicable.
- Other ad hoc duties as required.
Knowledge, skills and experience
- You’ll have experience working in an administrative role for at least 3 years.
- Experience of working in a busy HR environment as a Generalist working across multiple different HR areas (benefits, compensation, training).
- Good HR systems experience including the ability to maintain a high level of data accuracy and export reports as required.
- Excellent attention to detail.
- Experience managing payroll for 50+ employees.
- Experience with benefits administration including pension and other relevant schemes (EV, annual leave, private medical insurance).
- Capability in interpreting HR data such as key metrics or employee engagement data.
Clearance
Applicants will need to apply for and possess appropriate security clearance as part of their employment. Accordingly, we are unable to accept candidates who do not meet the following criteria:
- Be sole UK nationals (dual nationality involving Hong Kong will result in sponsorship being denied).
- Hold a British passport.
- Have resided in the UK for a minimum of five years.
Apply
To apply, please contact Sarah McAdden (sarah.mcadden@ploughshare.co.uk).
